Optimatics Document Manager is designed to manage documents and distribution in one simple to use interface.
This new feature provides document libraries by skill sets and roles with full change control, allowing administrators to review, approve, modify and distribute documents to your mobile workforce.
Once your documents have been uploaded and distributed, our software can then send notifications of important changes to employee mobile apps and track the read compliance and acknowledgement.
By including this feature to the Optimatics service management software, businesses are able to streamline business processes, in an organised paperless way, saving time and increasing productivity.
One of the unique advantages when using Document Manager with our mobile apps is the way that the documents are distributed. We recognised that distributing large documents to mobile devices need to be carefully managed, to avoid using all the mobile bandwidth, which is needed for more critical transfer such as job data. So our unique Binary Token Protocol (BTP) with data packet prioritisation has been enhanced, for any changes in the document library to be broken up into small packets, de-prioritised and only sent when there is spare capacity in the mobile bandwidth. This means that sending documents to your employees handheld devices will not have an impact on other business critical data.
In addition, Documents can be dynamically linked to workflows. This means for example, that a user who hasn’t read an important new Health and Safety document is not allowed to proceed until they have.
Benefits of Docs Manager:
- Central storage and management for all your documents
- Access documents on the move
- Automated document review and approval
- Quickly chase outstanding approvals
- Ensure the most up to date documents are shared across the company
- Easily restrict older versions of documents
- Effortlessly comply with business processes